Assurance Medical Billing and Services

Everything You Need to Run Your Practice

One dedicated expert. One monthly bill. Use all our services for less than doing it in-house.

We currently only work with mental health providers. Eventually we will open up to all specialties.

💼 Behavioral Health Billing (Revenue Cycle Management)

Our core service—specialized billing for counselors, ABA providers, and behavioral health practices

What's Included:

  • ✓ Incoming Fax Organization & Referral Processing - Organize incoming faxes and process referrals
  • ✓ Eligibility Verification - Real-time insurance verification before appointments
  • ✓ Benefits Checking - Deductible, copay, prior authorization, and coverage details
  • ✓ Contract Negotiation - We will contact the insurance on your behalf once per year and ask if we can increase your prices for your practice
  • ✓ Claim Submission - Fast cycle claims—the day you tell us it's ready, is when we bill it
  • ✓ Payment Posting - Accurate posting of EOB/ERA payments
  • ✓ Denial Management - Appeals and resubmissions with detailed tracking
  • ✓ A/R Follow-up - Catch up your A/R from past companies
  • ✓ Patient Statements - Professional billing statements
  • ✓ Real-Time Analytics - See your practice metrics from your phone, day and night

Why Our Billing is Different:

  • 💰 Paid When You're Paid: If your claim is denied, our income is denied too
  • 👤 Your Dedicated Expert: One representative who knows your practice A-Z
  • 📊 Full Transparency: Real-time insights at your fingertips—one-click access
  • ⚡ Fast Cycle Billing: We bill claims the day they're ready for submission
  • 🏥 Insurance Contracting: We can help you contract with every available insurance in your area
  • 🛡️ Professional Systems: We use enterprise systems and software to give you powerful tools for your practice at a local low cost

Huge Relief for Solo & Family Practices: We handle the headache and high cost of credentialing with multiple insurance panels so you don't have to.

Schedule Your Consultation

Wait, There's More? 🎉

Here's the thing: we're really good at billing. Like, suspiciously efficient. So efficient, in fact, that we have time left over. And instead of twiddling our thumbs, we thought... why not help you with everything else too?

While other billing companies say "we only do billing so we can focus," we say "we've mastered billing, so let's make your life even easier."

📋 In-Office Admin Support

The service nearly no other billing company provides—a huge extra for your peace of mind

What's Included:

  • ✓ HIPAA-Certified Substitute Workers - Front desk coverage when your staff calls in sick
  • ✓ Remote Workforce Assistance - Help with workload during busy periods
  • ✓ Employee Onboarding Support - Walk new employees through systems and processes
  • ✓ EHR Training Assistance - Help staff learn appointment scheduling and workflows
  • ✓ Data Entry Support - Remote assistance with administrative tasks
  • ✓ Scheduling Backup - Emergency coverage for front office needs

Why This is a Game-Changer:

  • 🏥 Never Cancel Appointments: When your front desk calls in sick, we have you covered
  • 🎓 Knowledgeable on Your Systems: Our team learns your client systems inside and out
  • 👔 Professional HIPAA-Certified Staff: Fully trained on compliance and security
  • 🏡 Supporting Stay-at-Home Moms: We provide these jobs to help moms stay in the workforce while raising children
  • 🗑️ HIPAA Compliant Document Destruction: Secure, compliant disposal of sensitive documents

Community Impact: This service does double duty—giving your office peace of mind while helping stay-at-home moms bring in extra income and maintain their careers.

Ask About Admin Support

💻 IT Support & Technical Services

Most issues resolved within 24 hours—keep your office up and running

What's Included:

  • ✓ Network Management - Setup, monitoring, and troubleshooting
  • ✓ Server Maintenance - Ongoing server management and optimization
  • ✓ PC/Laptop Setup & Repair - Hardware and software support
  • ✓ HIPAA-Compliant Company Devices - Setup and configuration of secure, compliant devices for your practice
  • ✓ Data Backups - Secure, HIPAA-compliant automated backups
  • ✓ Digital Signage Support & Setup - Installation and maintenance of office digital displays
  • ✓ Website Maintenance - Keep your practice website running smoothly
  • ✓ Email Setup - Professional email configuration and support
  • ✓ Security Monitoring - Review alarm alerts and contact proper services to protect your practice data and expensive equipment
  • ✓ Remote Support - Quick resolution via phone/screen share
  • ✓ On-Site Support - Available when remote support isn't enough

Why Our IT Support Stands Out:

  • ⚡ 24-Hour Resolution: Most IT issues resolved within 24 hours to minimize downtime
  • 🛡️ HIPAA Compliant: All services designed with healthcare security requirements in mind
  • 💰 Cost-Effective: Part of our comprehensive suite—much cheaper than hiring your own IT person
  • 🔧 Proactive Maintenance: We monitor and maintain before problems become crises
  • 🔒 Critical Security Protection: Many providers don't invest in IT/security, leading to data leaks and security issues costing millions each year in fines and payments to bad actors. Our affordable IT service gives you enterprise-level expertise without needing to hire a dedicated IT person or pay specialized IT companies thousands per month
Get IT Support

📊 Accounting & Bookkeeping

Professional financial management to keep your practice organized and compliant

Basic Bookkeeping (Available Now):

  • ✓ Receipt Processing - Scan and categorize all business expenses
  • ✓ Ledger Management - Accurate financial record keeping
  • ✓ Expense Categorization - Proper IRS-compliant categories for tax time
  • ✓ Budget Tracking - Monitor spending vs. budget throughout the year
  • ✓ Tax Prep Support - Organized records ready for your accountant
  • ✓ QuickBooks Setup - Integration and management

Advanced Accounting (Coming Soon - Requires CPA on Staff):

Why You Need This:

  • 📋 Stay Organized: No more procrastinating on receipts and filing
  • 💰 Peace of Mind: Your financial records are always up to date and compliant
  • 🎯 Make Better Decisions: Know your numbers, understand your practice health
  • 💼 Professional Management: It's our responsibility, not another item on your to-do list
Get Accounting Support

🔧 Facility Maintenance & Handyman Services

On-call support—can even change locks overnight to keep your office secure

What's Included:

  • ✓ Furniture Assembly - Desks, chairs, shelving, and office furniture
  • ✓ Lock Management - Install, rekey, and emergency lock changes
  • ✓ Drywall Repair - Holes, cracks, painting, and patching
  • ✓ Light Bulb Replacement - Including hard-to-reach fixtures
  • ✓ General Repairs - Office maintenance and small projects
  • ✓ Physical Installations - Mounting, shelving, organization systems
  • ✓ Emergency Services - Available when you need something done urgently

Why This Matters:

  • 🔒 Security: Can change locks overnight if needed—keep your office secure
  • ⚡ On-Call Service: Available when you need help, not just during business hours
  • 💰 Cost-Effective: Part of your comprehensive suite—no need to find contractors
  • 🏢 Professional Office: Keep your space looking and functioning professionally
Request Handyman Service

🧹 Professional Cleaning Services

Keep your data and expensive office equipment safe with regular professional cleaning

What's Included:

  • ✓ Regular Office Cleaning - Scheduled cleaning to maintain a professional environment
  • ✓ Equipment Care - Safe cleaning around computers and sensitive equipment
  • ✓ Patient Areas - Waiting rooms, restrooms, and common areas
  • ✓ Disinfection - HIPAA-compliant sanitization practices
  • ✓ Floor Care - Vacuuming, mopping, and maintenance
  • ✓ Window Cleaning - Interior and exterior when accessible
  • ✓ Trash & Recycling - Proper disposal and management

Why Professional Cleaning Matters:

  • 🛡️ Protect Your Investment: Proper cleaning extends the life of expensive office equipment
  • 💻 Data Security: Trained cleaners who understand healthcare office sensitivity
  • 🏥 Welcoming Environment: Create a professional space for your patients
  • 💼 One-Stop Service: Part of our comprehensive practice management suite
Add Cleaning Services

Use All Our Services for Less

Use every one of our services, and you'll pay less than if you did it in-house or used independent services.

One dedicated expert. One monthly bill. Ultra low-cost. Ultra efficient. Built specifically for behavioral health providers.

Schedule Your Consultation Dinner